Adaptation

If a pharmacist uses their professional opinion to change a prescription, an adaptation should be submitted. This document should be used to inform the patient's prescriber.

Select the appropriate tab to learn about performing adaptations in your province.

To create an adaptation:

  1. Open the Patient Folder.

  2. Select the Profile tab.

  3. Select the prescription that has been adapted.

  4. Select Rx > PFS > Adaptation.

  5. Select Consent. Before a prescription is adapted, consent from the patient or their representative must be recorded.

  6. Select whether the patient or their representative provided the consent. If consent is provided by the representative, enter the name of the representative in the given field or search for their Patient Folder. The name of the patient or their representative appears at the bottom of the Adaptation form.

  7. Select OK.

  8. Enter the following information:

    • Reason - select the appropriate reason for the adaptation.

    • Info from the Pharmacist - select the pharmacist's initials and enter any additional information.

      Select the expander button to view and select from a list of pharmacist comments flagged as Adaptation in List Maintenance > Pharmacist Comments.

    • Attachments - single scan or duplex scan any necessary documents.

    • Include Image on Form - select this checkbox if you scanned a document and would like to include the image on the form to the prescriber.

  9. Select Print or Fax.

  10. The Adaptation window closes. The following updates are made:

    • A delta icon appears on the patient Profile for the prescription.

    • A ReqForm row is added to the Patient Folder History tab with details of the report name and reason and whether the report was printed or faxed. The row can be highlighted and detailed to open the Adaptation Form window as read only. The form can be printed by selecting the Print button in the window.

To create an adaptation:

  1. Open the Patient Folder.

  2. Select the Profile tab.

  3. Select the prescription that has been adapted.

  4. Select Rx > PFS > Adaptation.

  5. Optional: Select Consent if you want to document that consent for the service was gathered.

    1. Select whether the patient or their representative provided the consent. If consent is provided by the representative, enter the name of the representative in the given field or search for their Patient Folder. The name of the patient or their representative prints at the bottom of the Adaptation form.

    2. Select OK.

  6. Enter the following information:

    • Reason - select the appropriate reason for the adaptation.

    • Service Type - select the appropriate type of service being conducted. Depending on the APA designation of the pharmacist entered in the Security window, APA or Non-APA is indicated in brackets beside each service type.

      If a non-pharmacist user is logged in, APA options are displayed if the user is linked to an APA pharmacist from the Login window.

    • Info from the Pharmacist - select the pharmacist's initials and enter any additional information.

      Select the expander button to view and select from a list of pharmacist comments flagged as Adaptation in List Maintenance > Pharmacist Comments.

    • Attachments - single scan or duplex scan any necessary documents.

    • Include Image on Form - select this checkbox if you scanned a document and would like to include the image on the form to the prescriber.

  7. Select Print or Fax.

  8. The Adaptation window closes. The following updates are made:

    • A delta icon appears on the patient Profile for the prescription.

    • An incomplete prescription is entered on the patient Profile with the applicable PIN for billing the adaptation service. Process this prescription to complete billing.

      The prescription can be found in the Data Entry queue with a blue sticky. A sticky note of "Adaptation Request" is automatically added to the prescription for your reference.

    • A ReqForm row is added to the Patient Folder History tab with details of the report name and reason and whether the report was printed or faxed. The row can be highlighted and detailed to open the Adaptation Form window as read only. The form can be printed by selecting the Print button in the window.

To create an adaptation:

  1. Open the Patient Folder.

  2. Select the Profile tab.

  3. Select the prescription that has been adapted.

  4. Select Rx > PFS > Adaptation.

  5. Optional: Select Consent if you want to document that consent for the service was gathered.

    1. Select whether the patient or their representative provided the consent. If consent is provided by the representative, enter the name of the representative in the given field or search for their Patient Folder. The name of the patient or their representative appears at the bottom of the Adaptation form.

    2. Select OK.

  6. Enter the following information:

    • Reason - select the appropriate reason for the adaptation.

    • Info from the Pharmacist - select the pharmacist's initials and enter any additional information.

      Select the expander button to view and select from a list of pharmacist comments flagged as Adaptation in List Maintenance > Pharmacist Comments.

    • Attachments - single scan or duplex scan any necessary documents.

    • Include Image on Form - select this checkbox if you scanned a document and would like to include the image on the form to the prescriber.

  7. Select Print or Fax.

  8. The Adaptation window closes. The following updates are made:

    • A delta icon appears on the patient Profile for the prescription.

    • A ReqForm row is added to the Patient Folder History tab with details of the report name and reason and whether the report was printed or faxed. The row can be highlighted and detailed to open the Adaptation Form window as read only. The form can be printed by selecting the Print button in the window.